Beginner's Guide For Google Site Users

Signing up
With Google Sites, you can easily create and update your own site. Google Sites allows you display a variety of information in one place—including videos, slideshows, calendars, presentations, attachments, and text—and share it for viewing or editing with a small group, an entire organization, or the world. You always control who has access to your site.

Here's what you can do with Google Sites:
  • Customize your site.
  • Create sub-pages to keep your content organized.
  • Choose page types: webpage, announcements, file cabinet.
  • Have a central location for your web content and offline files.
  • Keep your site as private or public as you'd like.
  • Search across your Google Sites content with Google search technology.
Read this guide to familiarize yourself with the main features of Google Sites and get started creating your own.

To start using Google Sites, simply sign in with your Google Account. (If you use Gmail, you already have an account.)
Create a Google Account


Creating your site
Once you've signed in to your Google Account, you can start creating your site. Here's how:
  1. Click the Create site button.
    create site button
  2. Enter your site name and the URL where it will be located (for example, sites.google.com/site/yoursite) as well as an optional description of the site. The name and URL you choose can't be changed after you create your site, or used again if the site is deleted.
  3. Select the appropriate checkbox if your site contains mature material.
  4. Select one of these sharing options: 'Everyone in the world can view this site' or 'Only people I specify can view this site.'
  5. Pick a theme for your site.
  6. Enter the wavy characters in the word verification section, and click the Create site button.
Now that you've created your site, you can create a new page by clicking the Create page button.
Then, name the new page and select the type of page you want: webpage, dashboard, announcement, file cabinet, or list. After you've selected where you want to locate the page, click the Create Page button at the bottom of the page.


Editing your site

Editing your site
To edit your site, click the Edit Page button in the upper right hand corner of the screen.
edit page
The edit toolbar will provide you with the tools necessary to edit your site.
Sites toolbar
Here's what each option does:

Undo and redo changes
You can undo and redo changes by clicking the arrow buttons in the toolbar. You can also use these keyboard shortcuts:
  • Undo (Ctrl-z)
  • Redo (Ctrl-y or Shift-Ctrl-z)

Change the font type and size
You can select the font type and size using the two drop-down menus.

Edit text
Add boldface type and italics, underline text, and change the color of your text or text background:
  • B adds boldface type
  • I allows you to italicize
  • U underlines text
  • A changes text color
  • The marker changes the text background color

Create a link
Highlight the text that you want to turn into a link, and click the Link button. A window appears with these options for creating your link:
  • Existing page
  • Web address
  • Create a new page and link to it
add link

Create a list
Click the Numbered list button or the Bulleted list button, depending on the type of list you need to add to the site. Then type the first item, and press Enter. The next number or bullet point appears.
The Tab key can help you indent your bullet points, while the Enter key will move back your indentation.

Indent or move your list
Click the two buttons next to the bulleted list to indent or move back the starting point when adding a bulleted or numbered list. Click twice to move each item two spaces, and so forth.

Align your text
Use these buttons for your page alignment. You have the option to align the text on your page to the left, center, or right side of the page.

Remove formatting and edit HTML
You can remove the formatting from any part of your page by highlighting the relevant text and clicking this icon.
Click the HTML button to edit the HTML on your site. Please keep in mind that we do limit the amount of editing that can be done. Some advanced coding won't work.


Adding objects and apps
Adding objects and apps
To start adding objects and apps to your site, just click Edit page, select Insert, and pick the object or app you'd like to insert.
edit apps
When the embedded app (a Google Docs Presentation, for example) is updated at its source and published (in this example, within Google Docs), it gets updated automatically within Sites. Make sure you set the app to automatically republish changes, so your site's information is always updated.
Here are some of the objects you can insert:
An image: Click Insert, select Image, and either browse for an image on your machine or upload one from a specific web address. After you've uploaded and saved the image, you can click it to view it in full screen. You can choose one of these standard sizes for your image: small, medium, large, or original size. If you'd like to resize your image manually on the page, click the HTML button and within the source view, include attributes for width, height, or both, within the 'img src' tag.
A Google Docs Spreadsheet: Select Spreadsheet from the Insert drop-down menu, and a window appears with a list of the spreadsheets that you own or can view or edit in Google Docs. Click the spreadsheet you want to insert, or enter the URL in the box right below the list of spreadsheets. Click Select and you'll see the properties of the spreadsheet. Select your options and click Save.
A video: Click Insert, select Video, and upload a video from YouTube or Google Video. Paste the URL, enter a title, and save.


Inserting gadgets
Inserting gadgets
To easily embed rich media, retrieve feeds, or perform simple tasks like managing a to-do list, you can insert gadgets into your site. Click Edit page, select Insert, and choose one of the gadgets in the menu.
insert gadget
For example, insert the Recent posts gadget to display the announcements posted to the site, or the Recently updated files gadget, to show recent files. To view gadgets created by third-party sites, click More gadgets... and a window appears.
more gadgets
Select the type of gadget you want to insert by clicking the links on the left side, select a gadget, and click OK to save. If you'd like to first check how the gadget looks in your site, click Preview Gadget first.


Sharing your site
Sharing your site
Now that you've created your Google site, you can share it with your friends, family, coworkers, or make it public. Just choose Share this site from the More actions drop-down menu.
Note: Share this site lets you choose who views, edits, and owns content on your site. Even with these controls, use care when you publish sensitive personal information on the web, since people who may or may not have permission may still be able to access and use this information in unauthorized ways. Sensitive information includes social security numbers, financial account information, home addresses, and phone numbers.

Users set to "Can view" can:
  • View pages

Users set to "Can edit" can:
  • Create, edit, delete pages
  • Move pages
  • Add attachments
  • Add comments
  • Subscribe to site and page changes

Users set to "Is owner" can:
  • Do everything that users set to "Can edit" can do
  • Set other people as "Can view," "Can edit," and "Is owner"
  • Change site themes and layout
  • Change the site name
  • Delete the site
If you are a Google Apps user, you can also control sharing settings across the entire domain. However, if your Google Apps domain is managed by an administrator, the administrator can restrict your ability to share your site with people outside your domain.
You can send up to 50 invites per day. If you make your site public, you don't need to send invitations for people to be able to view it.


Revision history
Revision history
While you and your collaborators are editing your site, you can keep track of changes (and of the person who made them), and even revert to an older version by using 'Revision history.' From your site, click More actions in the top right of any page and select Revision history.
new windowrevision history
On the next page, you'll see a list of the site versions, the date and time each was last edited, and the name of the person who made the changes. You can also compare two revisions at a time by selecting one version and clicking the Compare two versions link.
If you change your mind about the most recent edits you or your collaborators made to the site, simply revert to an older version. Here's how:
  1. Click any version from the list.
    Optionally, while viewing a particular version, use the Compare two versions link to see the differences highlighted.
  2. After returning to the 'Version history' view, click the Revert to this version link next to the version you'd like to revert to.
Your document is reset to the version you selected. The replaced version is also included in the version history and can be restored as well.


Changes to the look of Google Sites
You might have noticed that Google Sites looks different. This is a change to make our products simpler and more consistent so your experience is more enjoyable and productive.


What’s changing
The changes are visible to everyone. It's no longer possible to disable these changes. Keep in mind that these changes won't affect the way Google Sites works.
Here's a summary of the current changes:
  • The Create page and Edit page buttons have switched places, and are now represented by icons instead of text.
  • Deleted Sites are now located on their own page instead of being included in your "My Sites" page.
  • Action buttons have moved from the bottom of the page to the top of the page. These buttons include the Create and Cancel buttons on the "Create Site" and "Create Page" pages, as well as the Save and Cancel buttons on the "Manage Site" and "User Settings" pages.
  • Icons next to the pages in the collaborator site map now indicate if a page has Page Level Permissions enabled.

Why we made these changes
The way people use and experience the web is evolving, and our goal is to give you a more seamless and consistent online experience -- one that works no matter which Google product you’re using or what device you’re using it on. The new Google experience that we’re working toward is founded on three key design principles:
  • Focus: With the design changes in the coming weeks and months, we’re bringing forward the stuff that matters to you and getting all the other clutter out of your way.
  • Elasticity: The new design will soon allow you to seamlessly transition from your desktop computer to your mobile phone to your tablet, while keeping a consistent visual experience. We aim to bring you this flexibility without sacrificing style or usefulness.
  • Effortlessness: Our design philosophy is to combine power with simplicity. We want to keep our look simple and clean. But behind the seemingly simple design, the changes use new technologies to make sure you have all the power of the web behind you.

How you can have a voice in these changes
If you’d like to share your thoughts on the design changes, you can let us know on our feedback form new window. We’re always looking for new ways to improve your online experience, and your suggestions are really helpful in making all our products better.

Source: Beginner's Guide

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